The report preparation and presentation process is governed by our Board and led by the executive committee, with responsibility assigned to a core IR team, comprising a cross functional working group of subject matter experts with oversight of the CFO and overall project coordinator.
Our 2021 integrated report is prepared from minutes of Board and executive committee meetings and workshops as well as financial and non-financial reporting information.
The report drafts are reviewed by a recently established IR Forum before these are tabled with the executive committee and then finally recommended by the Audit and Compliance Committee and approved by the Board. The Board ensures the integrity of the integrated report through our integrated reporting process, with the Audit and Compliance Committee ensuring that the appropriate assurances are provided by the executive committee, internal audit, external audit, and independent service providers.
Board Approval
We have taken reasonable steps to ensure that there are processes in place that ensure the integrity and credibility of the integrated report. In particular:
The systems, procedures and controls include structures and processes that ensure diversity of input and checks and balances, including the system of internal controls, and the use of credible sources for information, and are considered adequate and effective to ensure the completeness and accuracy of information.
There is an appropriate allocation of responsibility to ensure that the information reported on is based on the inputs, collation and review of subject matter experts, internal and external assurance providers and the responsible executives, with various work groups and committees having oversight over the process under the guidance and leadership of a project leader appointed from senior leadership.
There has been adequate oversight and involvement of the governing body, and in particular, in respect of the approval of the preparation process, materiality determination process, setting the parameters for the boundary of the report, and final review and approval of the content by the governing body committee and governing body itself.
The Board, assisted by its Board sub-committees, is ultimately responsible for overseeing the integrity of our integrated report and verifies that they have applied their collective mind in the preparation and presentation thereof. The Board confirms that after a comprehensive review, it is satisfied that the content is accurate, complete and a fair reflection of the Funds material matters, presented in accordance with the International IR Framework. The Board approved the 2021 Annual Integrated Report on 31st August 2021. Any material events up to the Board approval of this report are also included.
Patrick Byabakama Kaberenge
CHAIRMAN, BOARD OF DIRECTORS
Richard Byarugaba
MANAGING DIRECTOR